PVG Checks - Protecting Vulnerable Groups Scheme

Create an Account for Free - No Obligation

To obtain PVG Scheme records or PVG Updates for your staff, please Create an Account with us. 

It is FREE and under NO obligation. 

On receipt of your New Account Form we will send you instructions on who to create and submit online PVG applications.

The PVG Scheme explained

We process PVG checks (Protecting Vulnerable Groups) for Organisations who are based in Scotland or for Organisations who employ people that are based in Scotland

From March 2011, new staff or staff transferring into a "Regulated Work", who are based and working in Scotland, must be members of the PVG Scheme.  

It is the employers responsibility to obtain either a PVG Scheme Record or PVG Scheme Update, depending on the circumstances (see chart below), before they start work. 

Click here for details of our PVG Scheme prices

The online PVG Application Process

We offer an online PVG Application process which is secure, simple and quick to use.

A brief summary of our online PVG application process is as follows:

  1. The applicant enters their personal details onto an online PVG application form, which we will provide you when you create an account
  2. The applicant shows you (the employer) their ID documents. A list of ID documents that they can show is available
  3. You take copies of at least 3 x ID documents that the applicant shows you.  
  4. You complete and submit a secure online PVG Identity Validation & Approval Form, which we will provide you when you create an account
  5. You submit the online PVG Identity Validation & Approval Form to us and arrange payment when prompted
  6. On receipt of this Form, Mayflower will check and countersign the application within 1 working day (unless there are any queries), and it will be processed.


PVG Processing Time-frame & Result Notifications

The average turnaround time for PVG applications submitted through Mayflower Disclosure Services Ltd is 14 days.

Once a PVG check is completed Mayflower will send you a “Result Notification” email which will confirm:

  • The Certificate Issue Date, and 
  • The Result:
    • “certificate issued with no trace” ie: has no criminal record or
    • “certificate issued with trace” ie: a criminal record exists 

We will also send you a Hard-copy PVG certificate for your files.

The applicant will also be sent a Hard-copy PVG certificate directly from Disclosure Scotland.

What is "Regulated Work"?

 Regulated Work needs to fulfil 4 criteria.  These are:

1.  It must be “Work” i.e.: paid – it is not a family relationship or personal arrangement

 2. The person must work with children (under 18) or protected adults (adults in receipt of care/health or welfare service)

3.  The work involves:

  •  A specified activity (teaching, training, supervising, caring, unsupervised contact, electronic communication, providing assistant/guidance)
  • A specified place (detention institution, children’s hospital, school, further education, children’s home/hostel, adult care home)
  • Direct management or supervision of someone in a) or b)
  •  A specific position (management of school/further ed/home eg: governor, trustee, council committees on education/health, foster care, charity trustee)

 

 4.  It must be part of the persons normal duties (e.g.:  appears in job description/contract, is reasonably anticipated, occurs regularly) NOT:  in response to an emergency (unless emergency worker), last minute (e.g.: to cover absence), one-off activity of short duration.

 

 

What Searches are included on a PVG check?


Information on certificate

PVG Scheme Record

PVG Scheme Update

Confirmation applicant is not barred from Regulated Work

YES

YES

Vetting Information details:

1.    convictions and cautions held on central records in the UK;

2.    whether the individual is included on the sex offenders register

3.    relevant non-conviction information provided by police forces;

4.    prescribed civil orders

 

YES

NO

Confirmation if Vetting Info has changed

(nb: no details of changes, if any, provided)

NO

YES

What Type of PVG Check do you need for each Role?

PVG Polices and Procedures Required

Before you start submitting PVG applications you need to ensure you have the following policies and procedures in place:

  1. Policy on the Secure Handling, Storage, Retention and Disposal of Disclosure applications - you can download a sample policy to use here.  Note:  You need to make this available to applicants
  2. Policy on the Recruitment of Ex-Offenders - you can download a sample policy to use here.  Note:  You need to make this available to applicants
  3. Be aware of, and comply with the Disclosure Scotland Code of Practice, available here;  and ensure applicants are aware of this

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